The Three Economies an Introduction

For the last few years, during conversations with teams and executives across the globe, I’ve drawn a simple graphic on whiteboards, notepads and giant stickies, one that has led to many great conversations. It looks like this.

I think there is a book in that graphic and in those conversations… an exploration of Ashby’s Law, complexity theory, constraints (enabling/governing, top-down and bottom-up), reliability and emergent resilience, diffusion theory, the Commons and the enclosure movement (and recommoning), pluralistic logics and in the end more successful IT organizations.

So, this is the first in what I hope to be a series of posts (and maybe even a book) about rethinking how we conceive of the economics of software engineering and IT.

I call this graphic “the Three Economies,” because, of course, three is the magic number, but also because economic logics drive decision making in organizations, and the attempt to shoehorn IT into a single economic logic is not only misguided, but it does damage to the very organizations that need to transform the most. I want to think more deeply and publicly about the Three Economies, because I believe the software development industry is moving rapidly towards a platform thinking based paradigm, one that requires a new understanding.

To start with, let’s explore the concept of an economy. Simply, it is just the idea that an organization has a limited set of resources and they need to use some form of logic to apply those resources towards better outcomes for whoever is involved (themselves and their customers). Economics are logics that maximize the conversion of (constrained) resources into value. Even here the definition tempts us into a simplistic understanding that we should resist. What is value? Who defines value? How are resources constrained? When are they constrained? What is the process of conversion? How can that process be reproduced? What happens when constraints are removed, or changed? We’ll need to explore these ideas in more depth.

Current ways of thinking about software development tend to suggest a (false) dichotomy between Development and Operations. An understanding of The Three Economies requires an exploration of these conceptions of software engineering  — not to devalue or falsify them, but to bound them within their particular relational contexts.

Many organizations I speak with are trapped in a paradigm that imagines you can either be efficient or effective. Michael Porter, a key figure in strategy for a long time, had this idea that you needed to choose between operational excellence or a unique competitive position.

In order to create a unique competitive advantage, what you needed to do in Porter’s mind, was to create a clear trade-off between yourself and your competitors — differentiation.

Operational excellence, meanwhile, is the ability to deliver on that differentiated promise, efficiently and consistently. Porter argues that the source of value created here is Cost-based. But, Porter also argues that operational excellence isn’t itself a strategy — according to him, you can’t just do operations well and be strategically successful. You can create a competitive advantage through a focus on Cost, but there is a floor, once you get to $0 per widget, you’ve successfully completed a race to the bottom, congratulations.

Differentiation has fewer limits… it would seem.

This is an argument that’s been driving IT for years: You can either be a value center, “Software is Eating the World” or a cost center “Deliver the same value for less cost at greater scale.” IT needs to transform from a cost center to a force multiplier… etc.

A value center is organized around maximizing the value of the competitive advantage of differentiation, it is organized around the logic (and context (or ecology)) of an Economy of Differentiation.

A cost center provides, operational excellence that enables efficiency, it is organized around the logic (and context (or ecology) of and Economy of Scale.

While the logic of an economy of difference creates a unique and defendable position in the market, the logic of an economy of scale takes a value feedback loop — one in which we know that people will purchase something at a certain price point — and tries to create as much value as possible by squeezing all the waste out of the loop. As a result, the difference between the selling price point and the delivery price point gets bigger — in other words, in economies of scale, we move the bottom line down without changing the top line — and therefore we’ll make more money.

Economies of Scale also create situations in which people around us eventually notice that we’ve identified market conditions in which we can deliver some well-defined thing at well-defined price, this creates competition and eventually, there will be a price war, and only people who have operational excellence (disciplined execution in the reproduction of a specific process and outcome) AT SCALE will be able to continue to operate profitably.

A really simple and common example of this is, if I wanted to personally administer machines (a thing I actually used to do once in my life), I could maybe administer 10 machines a day, constrained by the rate of change involved in maintaining those machines. Maybe I get really good and I’m managing 20, or whatever. But what I can’t personally do is what AWS does, which is to highly leverage servers administered per human. What’s being scaled at that point is the efficiency of having a defined output, a known state that you need to create, and the ability to reproduce that state.

Many organizations mistakenly think that there’s this choice between an economy of difference and an economy of scale. You need to focus on one or the other. You can either drive costs out of it or you can create value. There’s no in-between. 

This is partially driven by the fact that these first two economies when they directly touch each other, are like grinding gears, the two logics don’t mesh. The math of differentiation and the math of efficiency don’t work together, instead, they oppose each other. In DevOps, Andrew Clay Shafer coined the term “the wall of confusion” — a wall of policy, and intermediation that goes up between operations and development, to prevent the grinding of gears, but at a great cost, to describe this strategy.

This false dichotomy between Differentiation and Scale, value and efficiency, is revealed for what it is by the introduction of a third economic logic. The problem isn’t choosing between these initial logics, but instead expanding the way we understand IT works with a third economy.

This third economy acts as a clutch. It’s a way of translating efficiency into difference. This third economy is the Economy of Scope.

We need to clarify the difference between the economy of scope the economy of scale right away as they are often confused. The economy of scale is driven by things that can be consumed. In IT, this means things like network, CPU, storage, etc. These are things you can use up. If you use your network, you can saturate the limited amount of bandwidth available. So you need to manage in order to be able to (re)produce the network, the capacity, the compute, the writes per minute, etc. All these things are consumables. If you use them, they “go away”. Scale economies require managing how people get access and how much access they receive to these consumables. Scale Economies limit variability (of consumption) by CONTROLLing access.

A scope economy is different because the value produced in it is based on things that gain value in great (re)use. For instance, if we have a customer record that’s really nicely well-formed, it becomes more valuable if lots and lots of people use it (compared to lots of people having lots of different models of the customer). Same thing with well-formed functions. If we have a login function, and we share that same login function among many, many applications so it gets reused a lot, the value of that function or that service goes up, not down.

Scope economies (platforms) are made up of things that are found in scale economies. A platform is made up of network, compute, storage, etc., but what’s added to it is the reuse of functionality and data. It’s also made up of predefined configurations (patterns of configuration) of what I’m going to call primitives — network, storage, database, compute. A platform configures those primitives in a certain way to make them more easily accessible by developers. But it also limits the amounts of variation in those configurations, so it makes it more stable and reduces the combinatorial complexity of the system, creating resilience out of mere reliability.

Well-formed functions, reusable data, and predefined or standardized configurations. These three things create a platform, which performs the logic of an Economy of Scope, which allows you to have a clutch between the logics of differentiation and scale.

Therefore, scope economies should not be measured by how efficient they are and shouldn’t be measured at all by how much differentiation they create. They should be measured by how quickly they’re adopted and how effectively they isolate efficiency from differentiation.

When a platform isolates efficiency from differentiation, the differentiation gets thinner, but also faster. As an example in a recent article, Facebook rewrote the Messenger app, and they took 1.7 million lines of code and reduced it by 84% to 360,000 lines of code, just by leveraging the preexisting framework inside of iOS. They basically leveraged the iOS platform to make the messenger app, the differentiated edge system, as small as possible. This means it goes faster, it’s easier to maintain, and it’s easier to dispose of.

So, Three Economies. You’ve got an economy of difference, an economy of scope, and an economy of scale. You have to learn to manage all three economies, all three different kinds of logic, and you have to not mis-apply the logics to the wrong parts of the system.

I’m looking forward to exploring these ideas with you. Please ping me on twitter with questions and thoughts.

(h/t to Ben Mosior @hiredthought for his contributions in bringing you this writing)

(h/t to Cat Swetel @catswetel & Ben Mosior for exploring these ideas with me for the last few years through patient questioning, explorational conversations, and a nearly endless reading list)

upon those who step into the same rivers, different and again different waters flow.
―Heraclitus

https://blog.jabebloom.com/2015/05/03/648/

Devilish Questions

Please imagine, if you will, a clock sitting in front of you. The clock is older, a small mantel piece clock with a pendulum and a large geared movement.

There next to the clock is a small daemon. The daemon has an odd power, he can materialize any of the clock’s parts out of thin air by will.

As you watch, the daemon enters the clock, removes one of the gears, materializes an exact replica of the gear and places the replica back in the appropriate location in the clock.

Oddly, as the small daemon goes about his strange endeavors disassembling and replacing each piece of the clock, he is also building a duplicate clock to the left of the first clock, with the now spare parts.

After sometime the daemon sits to observe his handy work. The two of you are looking at two clocks complete.

The daemon looks back at you smiling mischievously “Tell me, which is the new clock, the one to the left or the one to the right?”

On Leaving Shepherdstown

I’ve taken down the Flensted Swallows that flew above my son’s crib at the foot of my bed. Even after the crib was long gone, seeing them framed against the white curtains, the morning sun streaming in, has been a simple pleasure. Now they’ve been carefully packed away to find another window in another place.

birds

I’ve also taken apart the Stokke chairs that both the children ate mashed peas, carrots and birthday cake in, 8 cakes for one, 6 for the other. I’d always hoped they would sit in them for a bit longer, and both children have noticed their absence. This I suppose will be a transition in many ways, for Molly, the children and I.

We took down the robot that watched over us as we ate. John Emmet and I made it one weekend, out of cardboard, bits and pieces. This house has been full of creativity and the walls are filled with evidence of it. Some in the form of framed pictures and drawings, others more… permanent, although the children have had some luck removing many of the nearly infinite stickers.

Those marks on the wall, made this pretty little house a home, maybe not the kind everyone would want to live in, it has never been neat like a museum, where the art is highlighted by the austerity of the walls. In here the children’s world of wooden blocks, pencils, precious rocks and Legos has exploded, and intermingled with a million books on philosophy, photography, management theory and more.

In the way the empty house I found here, became full and alive, now, we are putting things in boxes. When we first arrived, we needed to paint the walls, and soon no doubt the next family will do the same, returning my home back to the abstract house I found here, one that they can fill with their own memories.

There is the other part too, the way in which packing is like unpacking. Taking things out of drawers rarely opened, finding lost treasures and memories, here and there. Each bringing you back to previous houses and lives. Moving in a way becomes a stitching together of the past and the present.

Of course, in the end, it isn’t the objects, but the people around them that makes these subtle sentimental vibrations in the chest. My daughter was so young when she came here, she can’t really remember, and my son, born here, has never lived away from this house. Their friends, our friends, found in parks and schools, through the web of parental friendships and happy accidents, have given them, us, a magical place to grow. How lovely to walk to town, jump in the town run, bury the kitchen utensils in the back yard and bike down the C&O canal. We left NYC with Macaulay, and JEm on the way, to find a backyard with a bit less concrete and a lot less cars. I doubt we could have done much better.

gargoles

And parties? We’ve had a few. Dinner parties with yogis, scientist, sommeliers and people trying to change the world for the better, Halloween Parties, birthday parties… We’ve toasted guests from Seattle, NH, San Francisco, MA, Pittsburgh, NYC, Bethesda and Australia.

I never could have predicted I would end up in West Virginia, and once here would have never imagined becoming an international speaker, traveling the world to tell people about real people, doing real work, in the unlikeliest of places.

I’d have never been able to predict the next adventure either. I’m excited to explore new ideas, and be challenged by new peers. I’ve always been a restless homebody, unable to stay still, wanting to be home. So, it is off to a new town, to make a new home to come back to. We’ll have a huge park  for a back yard (I won’t have to mow it), and many new friends to meet (that’s Molly’s job). I’ll finally have a perfect explanation for all the books and a new focus for my curiosity. I can’t wait… but first, NH, Boise, Paris, Salem… and the summer reading list.

We’ve eaten our last family dinner here in Shepherdstown, we toasted with Champagne brought back from a trip to Paris before either of the children and sparkling grape juice. We talked about the last 7 years, what could we remember? John Emmet goofed around and Macaulay smiled, it was a lovely meal and a fitting ending to our time here.

I’ll miss you… all of my friends in West Virginia who get a chance to read this, even those I was robbed of the chance to give a proper good bye to. Thank you, each of you, my family’s lives, my life, has been all the richer for having you in it.

Distractions…

Friends,

I have a favor to ask of you. Do you have persistent nagging thoughts while you are trying to concentrate on work?

A classic example might be… Did I leave the stove on at home? or… a more contemporary one… I wonder if anyone liked my Facebook post about camping this weekend?

These types of thoughts tend to pop into our minds as we try to focus or concentrate. They make us feel less in control, especially when we then open Facebook and spend 20 mins “distracted.”

I’m working on a project and I have a simple favor to ask you.

Will you record yourself saying the first distracting thought you can think of? I’ll be using your voice in a simple presentation 

(I can give you credit or anonymity as you choose). 

Please record yourself (or… send me some the idea in a tweet or email if you can’t figure out how to record it) and email mail the audio to:

thoughtsproject AT cyetain DOT com

–jabe

Thank you!

The Problem of Expertise

I awoke in a daze. Instead of resting peacefully in my bed I found myself sitting, not unpleasantly,  in a circular room. Small lights blinked all around me. In front of me, a table with small artifacts scattered around, sitting on top of an unusual drawing or diagram. Confused, I stood and walked over to the table in an attempt to make sense of the underlying image.

As I stood, a door of sorts opened with a pneumatic hiss. Looking up, my heart jumped as I saw a tall grey humanoid step through the door. Suddenly, I felt as if I knew, this is a UFO that is an alien… I’ve been abducted.

The alien, I assume after noticing the look of shock and fear on my face, spoke perfectly intelligibly and calmly, “Hello Earthing, I am Zorf. There is no need to be afraid. We’ve simply brought you here to help us choose a new Horfing champion. As soon as we are done, you’ll be allowed to return home. If you like we can even help you forget this entire experience.”

“Umm… ok. First, what is Horfing?” I said, hoping to get on with the experiment and get back to bed (or wake from this dream?) as soon as possible.

Zorf made an expression that I could only understand as confusion. “Were you not just examining the state of play of the Horfing board on the table in front of you? It is our understanding that you are earth’s most prominent game theorist and decision-making expert. I have to wonder have we made a poor choice? Never the less, we must proceed now as the rules of the Horfing Consortium dictate.”

At this point two more aliens walked through the shhhushing door.
“May I introduce your two advisors? Zomog and Zefier.” said Zorg. “They are both are experts on Horfing. They have years of experience”

Advisors? Now I was thoroughly  confused, “Ok… I am going to go out on a limb, Horfing is a game? This image and the artifacts on top of it are the game board and pieces?”

“Yes, of course” said Zorf. Zomog and Zefier gave each other looks of concern.

“Ok… so I am here to choose between Zomog and Zefier as the new Horfing champion?”

Zorf snorted and looked extremely offended. “You are here to help us choose between myself and Zimmerger. As I stated Zomog and Zefier are experts and advisors.”

I felt good and lost now. “Ok. How can I help?”

Zorf made a pleasant smile “I need to decide our next moves in the game. I believe we are very close to winning. If I win you will of course be greatly rewarded.”

“Why don’t you ask the Zomog and Zefier?” I pondered aloud. “They are the experts”

Zorf gave me one of his “you aren’t as smart as I had hoped” looks. “I have consulted with Zomog and Zefier extensively, that is the problem. They don’t agree on the hurfing zeta six anomaly and its practical implications in this current context. Of course we could just wait, and the board will evolve itself as usual… but I feel certain that there is something we can do, I hate being passive.”

“OK you want me to help you decide how the hurfing zeta six anomaly applies to the current state of play, and Zomog and Zefier have opinions on that?”

“Yes that is roughly accurate. And I must run now… I am very busy setting up a Slingvort game and trying to get a group to focus on the outcomes and learnings of our Lingfrington match results after that.” Zorf turned quickly and marched out of the room.

I turned to the two remaining aliens, “Zomog and Zefier… how can I help?”

Zomog spoke first, “You must understand, Zorf appeared to be calm and reasonable, but, your choice between us will mean one of us will be sent to the Volgor Sinx Mines for 100s of years of hard labor.”

My only reply as I lay my head in my hands was “Oh, wonderful”

What followed was a mind boggling display of information (and I presume logic). Points were made passionately… using equations and maths with which I was completely unfamiliar. Artifacts on the board were pointed at vehemently, and areas of the board circumscribed with laser pointers. I hadn’t a clue what was happening.

In the end… I flipped a coin and told Zorf to follow Zomog’s advice.

—- The Problem of Expertise —-

In philosophy one of the problems illustrated in the story above is often thought of as the Problem of Expertise. This problem involves epistemology and our ability to transfer practical knowledge to others.

Frequently the problem of expertise is illustrated in a court room setting. The naive jury is presented with two experts on, say, blood splatter patterns. One expert is there to inform the jury based on the intentions of the defendant and the other expert represents the concerns of the prosecutor. As naive blood splatter analysts, the jury is asked to make a judgement on which of the expert stories to believe.

Of course when the experts agree, the jury needn’t make a decision it is only when they disagree that things become problematic.

To begin , let us accept that what cannot happen in general is to make the naive jury INTO blood spatter experts. This would take years of training to understand the subtleties of fluid dynamics and viscosity.  Blood splatter experts have SEEN many blood splatters in context. They have worked with blood-like substances to create blood splatters. While it would be fun to imagine the jury flinging blood-like substances around the court room, it is highly unlikely. Without practical experience with a theory and its outcomes, it is incredibly difficult for humans to make judgements on the theory’s validity.

The jury will be fooled if they are led to believe that what they have experienced and therefore can understand ( “I know what blood is”, “I have seen water splash on a wall” and “Sometimes when I cut a raw steak there are blood splatters”) will allow them to engage in the esoteric knowledge that is being described by the experts. The logic that follows from these experiences, through the expert’s experience, knowledge, and carefully considered argumentation, is not accessible to the novice. Jurors may feel as though they can understand the beginning and the end, but they cannot justifiably understand the relationships required to arrive at the conclusion of the expert.

Given that the jury cannot then engage experts in their pro-offered expertise, what ways do they have to make a judgement?

First, and likely least effective, they can examine the logic of the arguments of each expert. It is likely in a adversarial argument that the experts will attempt, when it is to their benefit, to point out holes in each other’s logic. This for the novice observer is the most likely to require “accepting” into argument, concepts and experiences they in fact do not understand, and therefore puts them at risk of misjudgment.

The next way one might judge an expert as a novice is via credential. Doctoral degrees in blood splatterology are,  in theory,  indicators of expertise or at minimum a judgements made by another expert as to the knowledge of the Doctor. There are problems with this as well. First, the certifying body could, in theory, represent or prefer one side of an argument. Second, any lawyer worth his weight will find an “equally credentialed” advocate for their side.

The jury might ask to have further experts come in to testify. They could make a judgement from here based on the agreement of the experts, and the number of experts who agree. This has the problem of a arms race, wherein we simply produce more and more experts to repeat our position as clearly and coherently as possible. This is the classic, “stay on message” silliness we get from politicians and seems to assume that, upon repetition, truth will materialize.

The jury may also want to understand the expert’s actual history in judging blood splatters. In general, is this expert’s opinion correct? While past performance is not a guarantee of future outcomes, we are running out of ways to make a decision pretty quickly here…

One final way an naive jury might try to suss out who to believe is to ask, which expert would have the most to gain by deceiving us? Is there a bias involved? Is the expert arguing specifically for this case, or will he benefit from “being right” in the future (take a moment to reflect on the “past performance” judgement above).

In practice, what many experts realize is, the best way to win this argument is to be good at arguing. This means, appearing confident, polished and quick to answer questions with firm statements. These qualities make the expert appear as though they have thought through the argument thoroughly… of course the naive jury has no way to judge the validity of any of the responses. Another way to describe someone who appears polished, smooth and confident is… a con-man. Experts can learn it is more important to establish blind trust, than it is to establish valid arguments.

In the story above, lacking any way to judge the arguments, I flip a coin. In decision theory, it would be my guess, in this abstract case a coin flip would produce the most equitable result and anything more would simply be meddling in the fate of Zomog and Zefier.

Why would any of this matter?

Have you ever had to make a decision between two DBA’s esoteric database optimizations (assuming you aren’t a DBA) or maybe you’ve needed to help two architects “come to an agreement,” maybe it is as simple as knowing which PO’s vision to invest in next?

In my opinion, this problem of expertise is one that plagues modern Cognitive Cultural Economies. We can all come to agreements rather quickly on tacit problems in front of us. “Is this screw within tolerance” seems to be a simple question to answer, assuming we know the tolerances. However, due to the increasing amount of work that is performed intangibly,  thinking, argumentation, collaboration, and deep expertise (the kind we achieve by engaging directly in the work) are becoming more and more critical. How should we design this widget and even more critically, what kind of widget should we design, these questions are being asked far more frequently.

As managers we value experts for their ability to use this expertise to make reasonably justifiable recommendations of goals and actions to achieve goals. Experts do this by combining past experience (some might say 10,000 hours) with current evidence to produce recommendations. Past experience tells the experts at least 2 things, what is important to observe (what is valid evidence) and what actions are likely to change the balance of what is important to observe. In this way, there is a double trust on the part of the manager (read novice) that the expert has chosen the right goal, and that the actions the expert has recommended are likely to help achieve that goal.

The expert problem, isn’t just “how” it is often “what”…

All of this places modern managers smack in the middle of the Problem of Expertise. If the experts we are working with come to loggerheads, can our decisions be any better than a coin toss? If they aren’t, or… if they are only marginally better than 50/50… how might we go about minimizing the risk that we have made the wrong choice? Finally… if we are constantly trying to devolve decision making, to solve this problem… aren’t there likely to be more decisions to be made, increasing the likelihood of the expert problem?…

I’d love your thoughts… I’ll share more of mine soon.

The secret is to gather, gather, gather—and do it in advance of any pressing need.
Gerald M. Weinberg

https://blog.jabebloom.com/2013/08/27/489/

On Collecting My Thoughts

I’m interested in the metaphors we use to describe being in uncertainty and I think you should be too. Have you ever noticed how we describe, in the vernacular, our actions when facing uncertainty. I’m exploring these stories because I think, more than we are actively aware, humans engage uncertainty, rather effectively, quite regularly. It is only when we stop and try to think about how we actually grapple with uncertainty that we seem to become paralyzed by an inability to remember… “How did I figure out what to do when I didn’t know what to do?” Often when I ask people to describe the last time they didn’t know what to do, they’ll admit to facing uncertainty, but have a difficult time describing specific experiences of how they decided to take action while facing uncertainty.

So, I collect these clues, in the hopes that I can use them to remind people of what is that uncertainty feels like, and bring them back to a specific moment of uncertainty.

One of the clues I’ve noticed is the phrase “Collect your thoughts.” It took me ages to understand how self-explanatory this phrase is. I always assumed that there was something more to “Collecting your thoughts” than, observing what I was thinking and selecting specific thoughts I found interesting for further consideration.

Think of the last time you heard the phrase, or said it aloud… “I need a moment to collect my thoughts” (Tell me a story about it in the comments!). For me, when I reflect on times I have heard or said “collect my thoughts”, those were times when the world around me was a bit out of control. The phrase echoes a sense of “needing time to think.”

I remember talking to a friend on September 11th, whose father may or may not have been in the towers, we couldn’t know, the phones didn’t work. “I need a moment to collect my thoughts” she said, hands on her head looking down at the ground.

Wiktionary’s definition of the phrase seems to echo these ideas:

To become mentally composed, especially after being distressed, surprised, or disoriented; to become calm or organized in one’s emotional state or thinking, as in preparation for a conversation, speech, decision, etc.

These moments of distress, surprise and disorientation are particularly difficult to dispassionately observe. Humans in these situations seem to become so deeply involved in reacting when disoriented, the fight or flight mind taking over, that they have a hard time being reflective about the experience. This short circuiting of dispassionate observation is unfortunate (unless you are facing a tiger) because we also have a hard time disambiguating life threatening uncertainty… and normal everyday stressful uncertainty.

The problems with this lack of reflection in critical moments are seen in the definition as well. We “collect our thoughts” in preparation for conversation, speech and critically decision-making. Surely we need to be most aware of our critical thinking while making stressful decisions. And yet so often we can’t remember how it is that we made these decisions.

Now that we have noticed, we might find some value in trying to think clearly about how one might collect thoughts, so we are able to more deliberate in future moments of uncertainty.

To begin with, what is collecting? Collecting is a process, an activity, by which we modify a collection. As we collect we change the quality of the collection itself… it may grow, or maybe we have to make space by removing older objects. The act of collecting is the act of changing what we have collected.

Collections can be personally, professionally, or socially important. We also say that abstract sets of similar types are collections, such as Arrays in software engineering.

One way we collect is to decide to preserve a class of things based on a subjective set of qualities. We don’t collect any sea shell, we collect those worth preserving. We add those that we deem worthy of preserving to a collection or set of sea shells, leaving those we decide are not collectible behind. In this way collecting could be seen as a form of applying a set of values towards a set of options in order to select those options worth keeping.

Then there is collecting of collections that have value beyond personal judgements. The collection of things that are considered by a group to be more valuable as “completed” collections. Baseball cards, stamps and butterflies. The completed set seems to talk about the order that could be found in the world. That there are categories and places for each things, a great shared taxonomy.

Collecting can also be thought of as the act of not selecting but simply capturing each possible instance of a certain set. There are for example those who hoard their thoughts. Robert Shields, for instance, left at his death in 2007 a diary of 37.5 million words. He spent four hours each day, collecting his thoughts and observations of his bowel movements, for each five minutes period of his days.

ray1

Obsessive collecting can also point in another way… towards the edges of a set, an attempt to find the point at which a concept diffuses into simple noise. Here one might think of Claes Oldenburg’s Ray Gun Wing, with its collection of ray guns, as well as objects and images that share a resemblance to ray guns, in whole or simply in profile. An invitation by the artist to explore the form of a Ray Gun, and what we might think of as form and belonging.

ray2

Collecting can also be seen as a kind of clearing the away or gathering together, after a fragmenting, fracturing or scattering of something once whole. Clearing away the shards and scattered pieces of a broken glass after accidentally dropping it on a hard surface.

Related but qualitatively different would be the collecting of pieces to put them back in order. There is no hope for reassembling a broken glass, but there are things we need to collect to simply begin the process of repair. Picking up pieces of a valuable vase that we’ll try to glue back together, or the pieces of a broken heart. This is a collecting with the intent of returning the pieces together.

We also need to understand, what are the thoughts that we are collecting in moments of uncertainty. Observed, they are not vague and unformed, but often more fragmentary and contradictory. The confusion of uncertainty comes less from a fog of impalpable nebulosity, and more in the form of a buzzing swirl of specific thoughts. Observed carefully uncertainty often feels like an overwhelming set of options, what is lacking isn’t the structure of the thoughts or a limited number of options, but a structure for sorting them. Uncertainty is in the end an inability to decide clearly what it is we value and wish to keep and what it is we don’t need to take with us now, and choose to leave to be rediscovered by another day or person.

In this way, collecting our thoughts isn’t just about each thought that is selected. It is co-evolutionary, each thought modifying, amplifying or dampening those we have previously selected, changing not just the thoughts themselves but the quality of the collection in whole.

Collecting our thoughts then maybe about creating a dynamic balance, not a just goal state or a static defensible position. Collecting out thoughts is then a transitional strategy for moving through uncertainty with a sense of centeredness. A way of moving from uncertainty toward clarity and order, even if we find that clarity temporal or transitory.

Here to we can observe that this observing of thoughts to center ourselves is different than the centering of Mindful Meditation. In meditation we observe our thoughts in attempt to release them, to acknowledge our human nature and to simply be. This being, being present and in the moment, it quite different than what we wish to achieve when we collect our thoughts. In collecting our thoughts we are concerned not only with being, but with becoming. We collect our thoughts to move forward and to act.

We collect our thoughts to rebalance and find our way by reaffirming decisions based on new information and to evaluate new ideas and options. We collect our thoughts to consider anew based on a new balance.

I start most of my writing projects because I don’t know about something.

-Gerald M. Weinberg

Take for instance Robert Frank, collecting images for The Americans. When we collect images from an uncertain world, we collect without knowing the final form a collection will take. We don’t enter the world with a check list of images to make, but with the belief that the images we make will come to make sense. Each successful image begins to hint at other images we may need to watch for in the world and so the photographer and the collection of photographs interchange desire and agency.

One way we can use these ideas is to generalize the practice of collecting our thoughts in extreme uncertainty, to less critical forms of trying to make sense of our world. Almost certainly we are broadly confronted with uncertainty as an inherent part of the human condition, even if we have difficulty recognizing it.

As a first step, we could recognize some of the ways in which we experience uncertainty. The feeling of uncertainty is often a feeling of having too many thoughts or options, being unable to decide, or lacking a structure to make a confident decision. In this way many options appear equally valid and yet we feel as though we must choose to eliminate some. Another way in which we experience uncertainty is when something we observe doesn’t fit our categories or models, should we modify our understanding or the idea itself? Finally, we can observe that uncertainty and the embrace of the liberation of “not knowing in advance” is the heart of creative endeavors… we can observe that when we feel creative and in “flow” we are fully engaged in acting in the world.

There are some practices that I have observed for directly engaging in collecting your thoughts… you may find them rewarding.

Take Jerry Weinberg’s lovely idea of collecting our thoughts like we collect field stones. We observe the quality of our ideas, ones that we particularly enjoy and have a powerful emotional reaction to. We pile them together so that in the future as we wish to make stone walls, we simply need to fit together a selection of the field stones we have found. In this way collecting our thoughts in not about a current final ordering, it is a collecting for future ordering. A collecting as sorting… Jerry describes these practices in detail in his book “The Field Stone Method

Jim Benson and Tonianne DeMaria Barry also suggest collecting thoughts for another purpose. Collecting and externalizing thoughts allows room in our minds to think. Like clearing away space, or removing stones from a field, collecting our thoughts lowers our existential overhead. This process of collecting and externalizing thoughts has been useful to many people for rebalancing their lives and making decisions about how to move forward. Jim and Toni describe their ideas in detail in: Personal Kanban

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We’d Like to Collect Your Thoughts…

These thought were inspired by my attempts to think about micro narratives and journaling as a sense making activity. If you would like to learn more feel free to ask me.

If you would like to participate in a sense making research project based in micro narrative journaling, The Lean System Society (and I) would appreciate your contributions to our research project… You can find out more http://us.sensemaker-suite.com/Collector/collector.gsp?projectID=LSSReactor2013&language=en#Collector

By contributing you can help us complete some research into the hidden and underlying realities of systems work. Most individuals have a myriad of good and bad stories about working with and inside systems. You can help the LSS conduct this important and unprecedented research by simply sharing those stories.

Please contribute you stories here: http://us.sensemaker-suite.com/Collector/collector.gsp?projectID=LSSReactor2013&language=en#Collector

Your stories will be used in sense-making exercises at the LSS’s Reactor 2013 conference. If you contribute stories to the research project you will be able to request a summary report of the results.

Because the sense-making exercises leverage diverse and divergent view points to better understand the nature of system’s work, the quality of the research will be based on 2 quantities; The quantity of unique view points (different individuals) and the quantity of stories contributed.

You can do two things to go above and beyond helping us with this project…

1) Use the sensemaker site as an active journaling system for the next 5 days. Spend 10 minutes at the end of the day collecting your thoughts and reflecting on your experiences here: http://us.sensemaker-suite.com/Collector/collector.gsp?projectID=LSSReactor2013&language=en#Collector

If you use a kanban system like I do, I find processing the tickets in my kanban “done” column to be a nice mediative practice. It allows me to clarify what I have done, what I am capable of, and the ways in which I observe myself improving.

2) Please consider sharing this post… or write an email in your own words, to other individuals you think may enjoy the exercise of journalling and may like to contribute to the research. Or you might consider writing about your experience using the system on your blog or twitter and providing a link back to the system.

I’d like to personally thank you for contributing if you choose to do so. I know that each of you have a useful contribution to make, Thank you.

The LSS is dedicated to improving the economic and sociological outcomes of the world’s systems. You can find out more at the LSS website here: http://leansystemssociety.org/

We cannot do more than we are capable of doing. This should seem obvious, but it’s not. Our capacity for work is limited by a host of factors including the amount of time we have, the predictability of the task at hand, our level of experience with the task type, our energy level, and the amount of work we currently have in progress. Limiting WIP allows us the time to focus, work quickly, react calmly to change, and do a thoughtful job.
Tonianne DeMaria BarryJim Benson

https://blog.jabebloom.com/2013/02/21/469/

An Illustrated Guide To Unlimited WIP

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If you feel like the dog at the end of the series, defeated by the amount of work thrown at you. You are not alone.

Knowledge workers throughout the world are being overwhelmed by demands to do more, more, more…. be hyper-productive! faster!

The worst part is that, due to the intangible nature of knowledge work, many of them don’t even realize how overloaded they are. They know they are far too stressed, but they just can’t get ahead. The only answer it seems is to work harder and longer hours.

There is however an alliance forming… a group of thinkers and experimenters, who believe that working harder isn’t the only answer.

These rebels use concepts from psychology, sociology, Systems Thinking, Theory of Constraints, risk management, options theory, and cognitive complexity to model and study the systems they work in. They believe that by making the systems visible and explicit, the individuals in the system may gain a better understanding of it and have better opportunity to improve it. By continually evolving the systems they work in workers and managers are creating better outcomes for themselves and the businesses they work for.

Join the conversation, join us… at Lean Kanban North America, in Chicago at the end of April.

I can’t promise we’ll help with your dirty socks, but we’ll share what we know about Limiting WIP and increasing flow.

 

P.S.

 *I would like to give credit to the person who took these photos… but I don’t know who they are. If you know please tell me!